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Administrative Assistant

Organization Description

Established in 1974, the Solar Energy Industries Association® is the national trade association of the U.S. solar energy industry. Through advocacy and education, SEIA and its 1,000 member companies are building a strong solar industry to power America. As the voice of an exciting and fast-growing industry, SEIA works to make solar a mainstream and significant energy source by expanding markets, removing market barriers, strengthening the industry and educating the public on the benefits of solar energy. SEIA currently employs 32 full-time staff members and sponsors rotating interns year-round. The combination of a strong sense of purpose and a great work environment has resulted in SEIA being selected as one of the “Best Non-Profits” to work for in the U.S., three years in a row.

Position Description

The Administrative Assistant is responsible for providing administrative support to the Finance & Operations department with duties including but not limited to:

  • Provide timely office services and support for the department
  • Prepare and submit expense reimbursements on behalf of the COO
  • Handle travel arrangements for COO
  • Coordinates and plans meetings for department as needed
  • Prepares presentation materials using suite of Microsoft Office products
  • Assist with quarterly Board Meeting
  • Assist Office Manager with a variety of tasks including accounts payable, creating & maintaining vendor files and other duties as assigned
  • Establishes and maintains filing system
  • Copying and other admin duties as necessary
  • As assigned, assists other members of the Finance and Operations department with initiatives and projects.

The Administrative Assistant also:

  • Provides back-up office coverage for the Receptionist
  • Assists with preparation of materials needed for conferences, correspondence, appointments, meetings, phone calls, etc

The Administrative Assistant reports to the Chief Operating Officer.

Qualifications

The ideal candidate will have at least 2 years of administrative experience in a customer service/client contact area.  Exceptional interpersonal skills and a high degree of professionalism and confidentiality are required.  Candidates should possess strong oral and written communication skills, the ability to multi-task in a fast-paced environment, and be highly organized.  A positive can-do attitude a must.  High proficiency in Microsoft Office (Word, Excel, PowerPoint) is absolutely required.

Education

A bachelor’s degree is preferred.

To Apply

Please submit a cover letter, resume, salary history and writing sample to jobs@seia.org with the subject (2013-9) administrative assistant.” No calls please; direct applicants only, no search or placement firms. Positions are open until filled. SEIA is an equal opportunity employer. Learn more about SEIA at www.seia.org

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