Administrative Assistant

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Organization Description

Established in 1974, the Solar Energy Industries Association® is the national trade association of the U.S. solar energy industry. Through advocacy and education, SEIA and its 1,000 member companies are building a strong solar industry to power America. As the voice of an exciting and fast-growing industry, SEIA works to make solar a mainstream and significant energy source by expanding markets, removing market barriers, strengthening the industry and educating the public on the benefits of solar energy. SEIA currently employs 32 full-time staff members and sponsors rotating interns year-round. The combination of a strong sense of purpose and a great work environment has resulted in SEIA being selected as one of the “Best Non-Profits” to work for in the U.S., three years in a row.

Position Description

The Administrative Assistant is responsible for providing administrative support to the Finance & Operations department with duties including but not limited to:

  • Provide timely office services and support for the department
  • Prepare and submit expense reimbursements on behalf of the COO
  • Handle travel arrangements for COO
  • Coordinates and plans meetings for department as needed
  • Prepares presentation materials using suite of Microsoft Office products
  • Assist with quarterly Board Meeting
  • Assist Office Manager with a variety of tasks including accounts payable, creating & maintaining vendor files and other duties as assigned
  • Establishes and maintains filing system
  • Copying and other admin duties as necessary
  • As assigned, assists other members of the Finance and Operations department with initiatives and projects.

The Administrative Assistant also:

  • Provides back-up office coverage for the Receptionist
  • Assists with preparation of materials needed for conferences, correspondence, appointments, meetings, phone calls, etc

The Administrative Assistant reports to the Chief Operating Officer.


The ideal candidate will have at least 2 years of administrative experience in a customer service/client contact area.  Exceptional interpersonal skills and a high degree of professionalism and confidentiality are required.  Candidates should possess strong oral and written communication skills, the ability to multi-task in a fast-paced environment, and be highly organized.  A positive can-do attitude a must.  High proficiency in Microsoft Office (Word, Excel, PowerPoint) is absolutely required.


A bachelor’s degree is preferred.

To Apply

Please submit a cover letter, resume, salary history and writing sample to with the subject (2013-9) administrative assistant.” No calls please; direct applicants only, no search or placement firms. Positions are open until filled. SEIA is an equal opportunity employer. Learn more about SEIA at


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