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Administrative & Operations Coordinator

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Company Profile

The Solar Energy Industries Association (SEIA) is the national trade association for the solar and storage industry and represents more 1,000 member companies and 255,000 Americans working across the United States. SEIA is leading the transformation to a clean energy economy and is creating the framework for solar to reach 30% of U.S. electricity generation by 2030. We work with our member companies and strategic partners to fight for policies that create jobs in every community and shape fair market rules that promote competition and the growth of reliable, low-cost solar power.

SEIA does this by supporting pro-solar policies at the state and federal level, developing cutting-edge market research, hosting educational events and webinars, and serving as the voice of the solar and storage industry.

SEIA employees are passionate, forward-thinking leaders that start every day knowing that their work makes a difference. SEIA values diversity and fosters an inclusive, lively company culture that celebrates team success. The association has earned numerous awards for its work and company culture and was named by the Nonprofit Times as one of the “Best Nonprofits to Work For” in America in April 2022.

Position Summary

The Administrative & Operations Coordinator maintains the front desk, and directs general office operations, including company visitors, booking meetings, ordering supplies, maintaining files and coordinating office events for SEIA. This role is responsible for making sure all SEIA employees have a productive working environment, working equipment, and proper office supplies. This role supports both Finance and Human Resources duties and reports to the Vice President of Finance & Operations.

Core Duties & Responsibilities

  • Front desk operations, including answering and routing incoming phone calls, logging expected visitors into Building Engines system, sorting mail, distributing emails and depositing outgoing mail.
  • General office operations, including ordering and stocking supplies, scheduling kitchen week duties, and ordering SEIA name badges.
  • General financial operation support, including sorting and scanning check copies, collecting receipts and managing the credit card statements.
  • Works with the Accounting manager to coordinate accounts payable and employee expense reimbursement documentation.
  • On-site meeting coordination, including catering for staff events, maintaining the conference room space, booking conference rooms for staff and external groups as needed, and providing general support to the meetings & events team for other on-site or DC based events.
  • Works with HR to provide support to onboarding new employees and maintaining employee files as needed.
  • Works with Finance and HR managing employee time-sheets submissions.
  • Organize paper and electronic files.

Professional Experience, Education & Other Qualifications

  • Bachelor’s degree or equivalent required.
  • 1-3 years of professional experience in a customer or member-facing role. Association experience a plus.
  • Demonstrated organization and time management skills, and experience keeping multiple tasks/priorities on deadline with a high degree of quality and accuracy.
  • Ability to learn quickly on new systems. Experience with time keeping and expense software a plus.
  • Solid communication skills, oral, written and listening.
  • Customer-focused mindset.
  • Strong judgement and problem-solving skills, and the ability to think independently and take initiative.
  • Experience with a nonprofit environment preferred.
  • Strong attention to detail and strong organizational skills.
  • Experience in MS Word, MS Excel, and event management platforms.
  • An interest in SEIA’s mission of building a strong solar industry to power America.

Working Conditions

This position is 32 hours a week (Monday - Thursday), working in an office environment. The position will be located in our Washington, DC headquarters and will be expected to be onsite in the office. 

Compensation Range

$40,000 - $43,000 annually, based on experience, and excellent benefits package.

To Apply

Please submit a cover letter, resume, and salary requirement to [email protected] with the subject “2022 Office Manager.” Submissions that are in the form of a single Word or PDF document facilitate review and are preferred.

Please name all files using the following format: "[name]_[document title]_SEIA." No calls please; direct applicants only, no search or placement firms.

Working at SEIA

SEIA values diversity, inclusion and equity within our organization and the promotion of these values across the solar industry. We strive to welcome different perspectives, identities, and backgrounds, regardless of job function in order to create a more resilient organization that supports a strong, equitable solar industry. SEIA envisions an industry that is committed to fostering a culture of inclusivity. We aim to achieve this by encouraging openness and transparency about diversity issues and progress. We will develop strategies, programs, and tools that seek to equalize opportunities within SEIA and allow for discussing and sharing best practices within the solar industry.

SEIA provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, homelessness, or any other characteristic protected by federal, state, or local laws. SEIA complies with applicable federal, state, and local laws governing nondiscrimination in employment in every location in which we employ staff. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.