Company Profile

The Solar Energy Industries Association (SEIA) is the national trade association of the solar energy industry representing nearly 1,000 companies from around the world. Our mission is to build a strong solar industry to power America. We achieve that aim by supporting pro-solar policy at the federal and state level, developing cutting-edge industry research, and speaking as the voice of the solar industry to press and public. 
 
At SEIA, our staff arrives every morning knowing that their work improves our country's energy independence, empowers our member businesses and strengthens our economy through the creation of more than 250,000 U.S. jobs. Combining a strong sense of purpose and a great work environment has resulted in SEIA being selected as one of the “Best Non-Profits” to work for in America in 2022.

Position Summary

The Administrative & Operations Coordinator maintains the front desk, and directs general office operations, including company visitors, booking meetings, ordering supplies, maintaining files and coordinating office events for SEIA. This role is responsible for making sure all SEIA employees have a productive working environment, working equipment, and proper office supplies. This role supports both Finance and Human Resources duties and reports to the Vice President of Finance & Operations. 

Core Duties & Responsibilities

• Front desk operations, including answering and routing incoming phone calls, logging expected visitors into Building Engines system, sorting mail, distributing emails and depositing outgoing mail.
• General office operations, including ordering and stocking supplies, scheduling kitchen week duties, and ordering SEIA name badges.
• General financial operation support, including sorting and scanning check copies, collecting receipts and managing the credit card statements.
• Works with the Accounting manager to coordinate accounts payable and employee expense reimbursement documentation.
• On-site meeting coordination, including catering for staff events, maintaining the conference room space, booking conference rooms for staff and external groups as needed, and providing general support to the meetings & events team for other on-site or DC based events.
• Works with HR to provide support to onboarding new employees and maintaining employee files as needed.
• Works with Finance and HR managing employee time-sheets submissions.
• Organize paper and electronic files.
   

Professional Experience, Education & Other Qualifications

• Bachelor’s degree or equivalent required
• 1-3 years of professional experience in a customer or member-facing role Association experience a plus
• Demonstrated organization and time management skills, and experience keeping multiple tasks/priorities on deadline with a high degree of quality and accuracy
• Ability to learn quickly on new systems. Experience with time keeping and expense software a plus
• Solid communication skills, oral, written and listening
• Customer-focused mindset
• Strong judgement and problem-solving skills, and the ability to think independently and take initiative
• Experience with a nonprofit environment preferred
• Strong attention to detail and strong organizational skills
• Experience in MS Word, MS Excel, and event management platforms
• An interest in SEIA’s mission of building a strong solar industry to power America

Working Conditions

Work is in an office environment. The position will be located in our Washington, DC headquarters and will be expected to be in the office. 

Compensation Range

$42,000 - $49,000 annually, based on experience and excellent benefits package

To Apply

Please submit a cover letter, resume, and salary requirement to [email protected] with the subject “2022 Administrative & Operations Coordinator.” Submissions that are in the form of a single Word or PDF document facilitate review and are preferred. 
 
Please name all files using the following format: "name]_[document title, e.g. Resume]_SEIA." No calls please; direct applicants only, no search or placement firms.

Working at SEIA

SEIA values diversity, inclusion and equity within our organization and the promotion of these values across the solar industry. We strive to welcome different perspectives, identities, and backgrounds, regardless of job function in order to create a more resilient organization that supports a strong, equitable solar industry. SEIA envisions an industry that is committed to fostering a culture of inclusivity. We aim to achieve this by encouraging openness and transparency about diversity issues and progress. We will develop strategies, programs, and tools that seek to equalize opportunities within SEIA and allow for discussing and sharing best practices within the solar industry. 
 
SEIA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SEIA complies with applicable state and local laws governing nondiscrimination in employment in every location in which we employ staff. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.